When you run your own business, timely and correct submission of documents to the Social Security Administration is crucial to avoid unnecessary penalties and unpleasantness. In the article, our accounting office explains how to submit documents to the Social Insurance Institution. Use our tips to ensure that you handle all your Social Security paperwork quickly and smoothly.
Can documents be submitted to ZUS in paper form?
If, as a payer you settle contributions for five or fewer persons, you can submit your insurance documents to the Social Insurance Institution in paper form. You can do this directly at a ZUS branch or by using the postal service.
In exceptional situations, paper filing is also possible for payers accounting for more than five persons. For this operation, the requirement is the consent of the director of the ZUS branch which is territorially competent according to the seat of the payer of contributions.
Electronic filing
Payers of contributionswho account for up to five persons have the option of filing on paper, but can also do so electronically. As a reminder, companies that account for contributions of more than five people are required to do so.
How to submit documents electronically to ZUS - Payer Programme
Irrespective of the number of persons employed, the entrepreneur may benefit free of charge from the Payer programme. This programme is used for the preparation of insurance documents and the exchange of information with ZUS. To use it, you need qualified signature.
Payer functions:
- creation of insurance documents,
- import of data from the human resources and payroll system,
- verification of documents before they are sent to ZUS,
- online access to payer account data and to the data of the persons the payer employs,
- transmission of insurance documents,
- automatic generation of monthly and annual information for insured persons,
- the possibility of updating data in the ZUS database.
ePayer application
In the case of employment from 100 persons, the payer may use ePayer application. It is the online equivalent of the Payer programme. The application is linked to the payer's profile on PUE ZUS (Platform for Electronic Services). Through ePayer, it is possible to report people for insurance, settle contributions and send the relevant documents to the social security company.
Professional accounting office
Running a business involves many obligations. As a result of their accumulation, regular filing of documents with the Social Security can become too time-consuming and complicated. If you do not know how to gain more time in your calendar - hire a professional accounting office. The entire AMG Accounting Office team will take care of the process. This way, you will gain time to focus on running your business.
Why rely on an accountancy firm?
Accounting offices have up-to-date knowledge of regulations and proficiency in procedures. Which significantly minimises the risk of errors in documents that can lead to delays and penalties.
The calculation of social security and health insurance contributions requires precision, especially when dealing with salary changes or specific situations (e.g. sick pay, maternity benefits). Accountants ensure that contributions are calculated in accordance with current legislation.
If you are looking for an office to comprehensively handle your company's settlements with the Social Insurance Institution, contact us! You can also take a look at our blog and learn about How to choose the perfect accounting firm for your business.
